As we continue to prepare for the transition to Workday, we want to inform you of important information about Time and Absence management that will impact all employees.
Please review this important information so you are ready for Workday on July 1.
Once you have access to Workday on July 1, you will want to confirm that your work schedule is accurate so that it auto populates the correct hours onto your timesheet. If you find any inaccuracies, please email Human Resources and include your supervisor on the message to confirm the work schedule is correct.
You should also know that any paid time off that occurs on or after July 3 will need to be reentered in Workday.
Thank you for your patience and cooperation. We know that the transition will not be without questions, but we are more than ready for a more robust and user-friendly platform.
Time Entry
- All employees will have access to Workday on 7/1/2024.
- Please review your work schedule for accuracy. If a change is needed, you will need to request approval of the change from your manager.
- Time entry in Workday begins on the new payroll period begin date of 7/3/2024.
Time Off Requests
- All time and absence (time off requests and approvals) must be entered in Workday beginning 7/3/24.
- All requests for time off scheduled on or after 7/3/2024 that have been entered or approved in eTime must be re-entered into Workday and re-approved by your manager.
Holiday Pay
- If you are a full-time employee: Your holiday pay for 7/4/2024 will auto-populate based on your current work schedule in Workday when you enter time or time off for the day before and the day after the holiday.
- If you are less than full time: You will be required to enter your holiday pay hours using the Holiday earn code which is available in the Workday drop-down menu in the time block.
- Please contact your manager or Campus HR with questions about holiday pay eligibility and how to calculate the hours of holiday pay.
Leaves of Absence (LOA)
- All LOA beginning on or after 7/3/2024 will be recorded by your Campus HR Office and entered into Workday on your behalf.
- If an LOA requires a corresponding time off (Paid FMLA, etc.), those time off requests must be entered into Workday by the employee and approved by the manager.
Resources
- Resources can be found on the Workday Training Resources page for Employees. The Employee Self Service: Managing Time and Absence (WD05) document will walk you through the steps to manage your time and absence in Workday.